SOUTH BEND SOD BUSTERS
OFF THE ROAD CLUB, INC.
DECEMBER 7, 1975
REVISED MARCH 6, 2006
ARTICLE I. NAME
SECTION 1. The name of this club shall be known as the “South Bend Sod
Busters Off The Road Club.”.
ARTICLE II. OBJECTIVES
SECTION 1. The purpose of this club shall be for participation in
off-road activities pertaining to off-road vehicles.
SECTION 2. For promoting cooperation, friendship, and more off roading
ARTICLE III. TYPE OF VEHICLES ALLOWED
SECTION 1. Any four wheel drive vehicle
SECTION 2. Any tube framed vehicle with at least four wheels, a four
cylinder engineer, and a wheel base of not less than 80 inches.
SECTION 3. Not allowed are any type of motorcycles or snowmobiles.
SECTION 4. Quads will be allowed on the property from 8 am. To 8 pm. By
members only for recreational purposes. There will be a 10 mph speed
limit and the sign stating Quad’s on property at the pavilion must be
displayed to inform others. Quads will be shut down when trucks or
buggy’s enter the property. This is other than work purposes. The
following requirements must be met : A member must be in the club for a
period of one year and current on dues before he or she can exercise
this privilege. Each Adult / owner assumes all liability and
responsibilities for supervision and incidents or injury incurred.
Anyone caught abusing these privileges will be subject to losing their
privilege of this amendment. This amendment is for current members and
their immediate family only. The club will not allow applying members to
try to join the club for purpose of being able to drive Quads on the
property only. Quads must have a regulation whip and flag on their
vehicle, minimum of 6 feet in length.
ARTICLE IV. MEMBERSHIP QUALIFICATIONS
SECTION 1. A prospective member must have two sponsors from the
membership. A sponsor must be an active club member of at least 1 year
and current on dues, a sponsor is responsible for the applying
member/members actions until they complete their initiation and are
voted in as an active full member. A sponsor can only sign in 2 applying
members per year.
Stage 1 A prospective member must attend 3 meetings and may be voted in
as a probationary member (initiation fee due).
Stage 2 3 months after being voted in the probationary member will
receive a key to the property if approved by membership ( key due).
Stage 3 For a time period of 9 months after receiving the key the
prospective member will be on the final probationary period, at the end
of this time members will be voted on ASA full active member.
A. Applicants must attend 8 total meetings and work major events and
work details unless there is a valid reason, to be determined by
B. Dues must be current during probation period
C. Must abide by all club rules and constitution.
SECTION 3. At some point of the third meeting and at the final voting of
probationary period the applying member(s) will be asked to leave the
area. At this point, prior to voting, the floor will be open for any
comments, for or against the applying member(s). After comments are
heard, the voting will take place either by paper ballot or by show of
hands, as seen fit by the President and Vice President.
SECTION 4. A two-thirds majority voting ‘YES’ is required to accept the
new member. Less than two-thirds will be considered a rejection.
SECTION 5. The prospective member will be allowed back into the meeting
area after voting and discussions are complete, and will be notified
whether he/she has been accepted or rejected. If accepted, the new
member will pay their initiation fees at this time.
ARTICLE V. DUES
SECTION 1. Any dues in which club members pay shall be used in this sole
purpose of the club benefit.
SECTION 2. These dues will be collected by the treasurer at each monthly
meeting and you must present dues card when paying your dues.
SECTION 3. Any active full member will receive 6 months dues for
actively working 1 major event, 12 months for working 2 major events.
Working 1 clean up day for the major events will equal 3 month dues ( 1
day per event ) This is for members that have a good reason that they
can not work the event. There is a limit of 12 months dues per year.
SECTION 4. If you do not work either of the major events or clean up,
your dues per month will be double the normal amount beginning January
of the next calendar year.
SECTION 5. Any member more than 3 months behind in dues will lose their
privilege to use the property and will be asked to leave the property.
Any officer or member can ask to see your dues card when you are on the
ARTICLE VI. TERMINATION OF MEMBERSHIP
SECTION 1. If for any reason, a member of the club uses the Sod Busters
name in a way to bring shame or disgrace to the club, they shall be
terminated as a fellow member. (includes officers).
SECTION 2. Any property the terminated member has belonging to the Sod
Busters club will be turned over to the treasurer.
SECTION 3. Termination shall be brought forth at a regular monthly
meeting to be voted on by all of the members present, and must be of
two-thirds (2/3) majority.
SECTION 4. Any member that is three months or more behind on dues will
be notified at the next general meeting. At five months behind, the
member will be notified by the treasurer (documented) and if not paid in
full by the sixth meeting he/she will be voted out and dropped from the
club roster. If he/she wishes to be reinstated, they will have to be
voted back into the membership as stated in Article IV. They will also
be liable for a $25.00 penalty fee for no resignation and the current
delinquent dues, while on probation. The member will also agree to pay
three months in advance at the time of being voted back into the
SECTION 5. A member, one whose dues are paid current and has complied
with the general rules of membership may submit his/her resignation in
writing to the President of the club. In addition to this letter, the
land keys, any club property and club window stickers should be
surrendered. It shall then be filed and recorded in the club minutes
that this member has the status of “Resigned In Good Standing”.
Furthermore, should that person who “Resigned In Good Standing” ever
wish to rejoin the club, they may do so by first being voted back in by
the active general membership at a general meeting followed by the
payment of a $5.00 reinstatement fee. At that time, a key to the land be
issued, (a deposit may be required) along with a new club sticker. The
option of “Resigning in Good Standing” may only be exercised one time.
This status has not been created for people to go in and out of club
membership as a matter of seasonal convenience.
ARTICLE VII. MEETINGS
SECTION 1. There shall be a regular monthly meeting to be set up by the
President or Vice President with the approval of two-thirds (2/3) vote
of all members.
ARTICLE VII. VOTING
SECTION 1. A two-thirds (2/3) majority vote will be needed to pass
matters of importance brought before the club.
SECTION 2. These matters will be voted on at the monthly meetings or at
special meetings set up by the President or the Vice President.
SECTION 3. A simple show of hands, or a closed ballot type of voting
will be used.
SECTION 4. It will be at the Presidents discretion which type of voting
will be used.
SECTION 5. Only members in good standing with the club have the right to
vote (dues must be paid up to within three (3) months). These members
must be present at the meeting.
ARTICLE IX. OFFICERS
SECTION 1. Officers of the club will be the following; President, Vice
President, Treasurer, Secretary and Public Relations Officer’s
SECTION 2. Officers shall be elected by the members of the club at a
special election meeting to be set up each year.
SECTION 3. Term of office shall be one-year terms in which, if
re-elected officers may succeed themselves in office.
SECTION 4. Officers, during their terms of office, are exempt from
payment of dues as long as they are active in the majority of club
functions and attend the club’s general meetings.
ARTICLE X. DUTIES AND POWERS
SECTION 1. President - It will be the duty of the President to help
carry on all correspondence that shall come to his attention, and to
maintain close contact with the other officers in regards to any
business which might come to the attention of them. He will also preside
over all meetings.
SECTION 2. Vice President - It will be his/her duty to assist the
President at all times and at all meetings and functions. During the
absence of the President, the Vice President will take his/her place.
SECTION 3. Treasurer - The duties of the Treasurer will be to handle the
financial matters of the club; such as the collection of dues, fines, of
any money matters concerning the Sod Busters club. It will also be
his/her duty to keep and report the club’s financial status at each club
SECTION 4. Secretary - The duties of the secretary are to record all
minutes of the meetings, mailing and all club correspondence.
SECTION 5. Public Relations Officer - This person shall be responsible
for event advertising and promotion as well as communications with local
television, radio, newspaper and other various media concerns. They will
also assist event chairmen in creating and distributing advertising
literature to promote club events. The remaining qualifications,
descriptions and benefits accorded to club officers shall also be
applied to this position.
ARTICLE XI. DISSOLUTION OF THE CLUB
SECTION 1. In case of club dissolution, or breaking apart, all funds
will be given to a charity or charities as the club votes by members in
good standing at the clubs last functional meeting. If no members
present at this meeting, this will be done by president and vice
ARTICLE XII. BOARD OF DIRECTORS
SECTION 1. Board will consist at least five (5) members, including a
chairman. If the board feels it needs more members to fulfill its
duties, it may request volunteers from the club membership.
SECTION 2. The purpose of the board of directors is to approve or
disapprove expenders over fifty dollars ($50.00) other than the clubs
normal operating expenses, except for contractual and miscellaneous
expenses (I.e. land payment, insurance, newsletters, and postage).
SECTION 3. Qualifications
a. Must be a member of good standing in the club.
b. Board member must be in the club at least six (6) months.
SECTION 4. If a member of the board misses two (2) consecutive board
meetings without a responsible excuse, he/she can be terminated from the
board by a unanimous vote of the other board members.
SECTION 5. If a board member exhibits conduct unbecoming a board member,
the board, (at its discretion) may terminate said member by unanimous
SECTION 6. A board member may resign at ant time for any reason.
This Constitution was revised and agreed upon by the membership this 6th
day of March 2006.
Signed and Acknowledged by the officers, 6th day of March.
President, Bobby Dresser V. President, Russel Zawacki
Secretary, Renee Kline Treasurer, Dave Mitchell
Public Relations, James Renner
Public Relations, Robynne Wagner
Public Relations, Roland DooLittle